Mount Strada Coffee
Rapid expansion to four locations had created serious accounting problems. Each cafe was using a different system — one used Tally, one used a basic spreadsheet, and two had no acc…
Key Result
Locations Managed
About the Client
Mount Strada Coffee is one of Kathmandu's fastest-growing specialty coffee chains, known for its single-origin roasts and European cafe atmosphere. Starting with a single location in Baneshwor in 2018, the chain expanded to four locations across Kathmandu Valley — Baneshwor, Thamel, Lazimpat, and Patan — by 2023. Each outlet employs 6–8 staff and processes over 300 transactions daily, creating a complex multi-location financial operation.
The Challenge
Rapid expansion to four locations had created serious accounting problems.
Each cafe was using a different system — one used Tally, one used a basic spreadsheet, and two had no accounting system at all. Inventory was tracked manually with no centralized visibility, leading to frequent over-ordering, spoilage, and undetected pilferage. VAT was being filed differently at each location, creating inconsistencies that triggered an IRD inquiry. The owner had no consolidated view of which location was profitable and which was subsidizing the others.
Our Approach
Mapped the existing financial systems and transaction flows at all four locations to understand the full scope of the problem
Implemented a centralized Tally accounting setup with location-wise profit centers accessible from the head office
Unified all four outlets under a single VAT registration with location-wise VAT ledgers for consolidated monthly filing
Deployed a digital inventory management system with weekly stock counts and automated low-stock alerts
Standardized the payroll process across all four outlets with uniform salary structures, TDS deductions, and SSF contributions
Created a monthly management report showing per-location revenue, cost of goods, gross margin, and net profit
Our Solution
CCBC implemented a centralized Tally accounting setup with location-wise profit centers, giving the owner real-time visibility into each outlet's performance from a single dashboard. All four locations were brought under a unified VAT registration with location-wise ledgers for clean consolidated monthly filings. A digital inventory management system replaced manual stock counts, with weekly physical audits and automated low-stock alerts reducing over-ordering and spoilage. Payroll was standardized across outlets with uniform TDS and SSF deductions. Monthly management reports now show per-location gross margins, identifying which outlets need operational attention.
Services Delivered
Results That Speak for Themselves
"Opening new locations had always been chaotic because the financial side never kept up. CCBC built the systems that let us scale properly. Now I know every week which location is performing and which one needs attention."
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